Senior Finance Officer, Grade 6
Administration and Organisation
Schools
- Salary £22.958 - £26.276 (Grade 6, point 27-31)
- Full time AYR
The post holder will report to the Head/Business Support Manager. Apart from other colleagues in the school, the main contacts of the job are: Headteacher, teaching staff, other support staff and pupils.
Main Purpose of the Job:
To work collaboratively with all staff and parents in order to support student well being and to promote the five outcomes of Every Child Matters.
To provide a comprehensive and accurate financial administration service to the school.
To ensure the smooth-running and input of relevant data to the payroll process.
To assist the Finance Manager/ Business Support Manager in the efficient and prudent management of the school's finances.
Main Duties
- Assist the Finance Manager/ Business Support Manager in the efficient and prudent management of school funds through the provision of a comprehensive and accurate financial administration service, including the monitoring of actuals against budget and reconciliations of income and expenditure.
- Ensure the smooth-running and input of relevant data to the payroll process, including the day-to-day management of the payroll provider, ensuring service level agreements are met, the electronic personnel files are accurate and up to date, and data is collated and submitted as required.
- Undertake procurement and sales revenue procedures, including to raise purchase orders, arrange payment of invoices, liaise with suppliers as appropriate, generate cheques, and raise sales invoices.
- Undertake financial administration procedures, to include bank reconciliations, internal recharges, journals and the generation of budget holder reports, ensuring that work is accurate, of a high standard and is in accordance with the school financial procedures and regulations, whilst ensuring the efficient delivery of consistent financial reporting.
- Prepare regular and ad-hoc material, both manually and through computerised systems, for the Finance Manager/ Business Support Manager for evaluation and submission, including reports and financial data.
- Maintain the asset inventory on the financial system, and assist in the school's asset management process, alerting the Finance Manager/ Business Support Manager to any areas of concern.
- Maintain accurate books of accounts and computer records, which record the school's financial transactions, including order forms, invoices, cash, receipts and other paperwork.
- To support the ongoing maintenance of the financial ledger and completion of month and year-end procedures including reconciliations, leading to the prompt and accurate production of the management and financial accounts.
- To assist in the preparation of reports and working documents for School Governor meetings, working groups, outside bodies and other stakeholders, as required.
- Provide members of staff with advice and guidance with regard to school financial procedures and regulations.
- Be responsible for the supervision of the Finance support staff where appropriate.
- To work as part of a team to support colleagues and contribute to the vision and ethos of the school.
- To contribute to the implementation of budgetary and financial initiatives as required.
- To undertake personal development to improve own practice
- To assist with pupil welfare duties under the agreed system for the school to ensure the safety and welfare of pupils.
- To assist with school administrative duties including exam invigilation as part of the agreed system for the school.
- Through personal example, open commitment and clear action, ensure diversity is positively valued, resulting in equal access and treatment in employment, service delivery and external communications.
Where the postholder is disabled, every effort will be made to supply all necessary aids, adaptations or equipment to allow them to carry out all the duties of the job. If, however, a certain task proves to be unachievable, job redesign will be fully considered.
Person Specification
For this job we are looking for:
- Thorough knowledge and understanding of the principles and practices of finance, and significant experience of working in a financial environment.
- An understanding of the requirements for ensuring an efficient payroll system.
- Experience of analysing financial information and using budget monitoring procedures for monitoring income and expenditure.
- Ability to analyse complex information and statistical data to produce reports and commentary using spreadsheets and databases.
- Excellent IT skills and the ability to use financial management software packages or similar systems.
- Ability to develop and review financial systems and procedures and implement improvements.
- Effective communicator, both verbally and in writing, with an ability to relate to staff at all levels of seniority.
- Excellent numerical skills to check and record accurate financial information, with an ability to proof read large amounts of financial data.
- Ability to keep accurate financial records and maintain an efficient filing system.
- An understanding of the importance of financial regulations, and a knowledge of such regulations or an ability to learn these through training.
- Good organisational skills to meet any financial deadlines as required throughout the school financial year.
- Willingness to attend any training courses as may be required in the future.
- Willingness to abide by the City Council's and Governors' various policies.
Personal Style and Behaviour
- Tact and diplomacy in all interpersonal relationships with the public, pupils and colleagues at work.
- Self motivation and personal drive to complete tasks to the required timescales and quality standards.
- The flexibility to adapt to changing workload demands and new school challenges.
- Personal commitment to ensure services are equally accessible and appropriate to the diverse needs of the service users.
- Personal commitment to continuous self-development.
- Personal Commitment to continuous service improvement.
- Personal commitment to the school's professional standards, including dress code, at all times
- Be willing to consent to and apply for an enhanced disclosure to a CRB (Criminal Records Bureau) check.
The closing date is Wednesday 8th February 2012 at 9.00am.
PDF File(s): Job Description / Person Specification
WORD File(s): Job Description / Person Specification
Burnage Media Arts College is committed to safeguarding children and young people.
All post holders are subject to appropriate vetting procedures and a satisfactory enhanced Criminal Records Bureau disclosure.
Please read our Safeguarding Children Policy and our Safer Recruitment Policy documents available as downloads in either Word or PDF format below.
For more information please contact: L. Bentley, Personnel Manager, e-mail: l.bentley@burnage.manchester.sch.uk
To apply, please download an application form below and complete in black type or dark ink, covering the points in the person specification. Send the signed application together with a covering letter to L. Bentley, Personnel Manager , Burnage Media Arts College, Burnage Lane, Burnage, Manchester, M19 1ER .
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