Admin Officer / Receptionist - General (Term Time Only).
- Grade 3, point 12 - 16 (£15,039 - £16,440) per annum, pro rata.
- Tuesday 28th February 2012 at 9.00am
The post holder will report to the Business Manager. Apart from other colleagues in the school, the main contacts of the job are the head teacher, teaching and other support staff, pupils parents.
Main Purpose of the job
To provide a comprehensive administrative and financial support to the school.
To work collaboratively with all staff and parents in order to support pupil well being and to promote the five outcomes of Every Child Matters
Organisation
- To receive visitors to the school and to communicate with courtesy and clarity to all staff, pupils, parents, carers, visitors, outside agencies and the wider community, including answering general telephone and face to face enquiries.
- To assist with pupil first aid and welfare duties, including looking after sick pupils and liasing with parents and staff etc
- To undertake routine clerical and administrative support duties on behalf of individual members of staff, Sections / Departments or Faculties, in relation to the organisation of school activities.
Administration
- To provide general clerical and administrative support, for example, photocopying, filing, faxing, completing standard forms and returns to the LA and outside agencies and responding to routine correspondence
- To maintain and update all administrative and information systems and processes as required, including retrieving and collating information to ensure deliver of a high level administrative service
- To produce lists, information and data as required, for example, pupils data and to maintain and collate pupil reports
- To assist with school administrative duties relating to examination invigilation where appropriate.
- Arrange meetings and events and take notes at meetings to a high standard
- To collect and distribute incoming mail, despatch outgoing mail as appropriate
- To undertake routine administration of school lettings and other uses of school premises
- To maintain display boards and to ensure these are refreshed regularly
- To administer school registration procedures in line with statutory requirements
Resources
- To operate relevant equipment and ICT packages (for example word, excel, databases, email, internet)
- To maintain records of stationery supplies and stock, cataloguing and distributing and order stock and equipment as required
- To operate uniform, snack and other 'shops' within the school
- To provide general advice and guidance to staff, pupils and others
Responsibilities
- Use initiative in time management to organise own workload in order to meet deadlines
- To provide cover for other administrative colleagues when required
- To be aware of and comply with policies and procedures relating to child protection, health and safety, security, confidentiality and data protection, reporting all concerns to an appropriate person as soon as they arise
- To be aware of and support difference and to ensure equal opportunities for all
- To contribute to the overall ethos, work and aims of the school
- To attend and participate in relevant meetings as required
- Help to identify own personal development needs and to participate in training and other learning activities and performance development as required
Where the postholder is disabled, every effort will be made to supply all necessary aids, adaptations or equipment to allow them to carry out all the duties of the job. If, however, a certain task proves unachievable, job redesign will be fully considered.
Person Specification
Experience
Experience of general clerical, administrative and financial work
Qualifications/Training
Possess good numeracy and literacy skills
Knowledge/Skills
- Ability to manage own workload effectively
- Willingness to undergo minor first aid training
- Ability to produce accurate written minutes /notes of meetings
- Knowledge and experience of information technology and ability to use ICT packages, including spreadsheets, data bases and word processing
- Possess good keyboard skills in order to produce high quality documents
- Accuracy and precision when preparing, maintaining and monitoring financial records and dealing with cash
- Have a knowledge and awareness of the regulatory framework around education and schools
- Ability to relate well to children and adults
- Be able to work constructively as part of a team, understanding school roles and responsibilities and your own position within these
- Ability to identify your own training and development needs and cooperate with the means to address these needs
Personal Style and Behaviour
Tact and diplomacy in all interpersonal relationships with the public, pupils and colleagues at work.
Self motivation and personal drive to complete tasks to the required timescales and quality standards.
The flexibility to adapt to changing workloads demands and new school challenges.
Personal commitment to ensure that services are equally accessible and appropriate to meet the diverse needs of the service users.
Personal commitment to continuous self-development.
Personal commitment to continuous school improvement.
Personal commitment to the school's professional standards, including dress code as appropriate.
Be willing to consent to apply for an enhanced disclosure to a CRB (Criminal records Bureau) check.
The closing date is Tuesday 28th February 2012 at 9.00am.
PDF File(s): Job Description / Person Specification
WORD File(s): Job Description / Person Specification
Burnage Media Arts College is committed to safeguarding children and young people.
All post holders are subject to appropriate vetting procedures and a satisfactory enhanced Criminal Records Bureau disclosure.
Please read our Safeguarding Children Policy and our Safer Recruitment Policy documents available as downloads in either Word or PDF format below.
For more information please contact: L. Bentley, Personnel Manager, e-mail: l.bentley@burnage.manchester.sch.uk
To apply, please download an application form below and complete in black type or dark ink, covering the points in the person specification. Send the signed application together with a covering letter to L. Bentley, Personnel Manager , Burnage Media Arts College, Burnage Lane, Burnage, Manchester, M19 1ER .
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